Position: Utilities Clerk 1

Department: Finance

Status: CUPE – Regular Full Time

Classification: Clerk

 

The District of Invermere has an opening for a Utility Clerk 1 in the Finance Department which is a full-time position consisting of 35 hours per week.

 

Reporting to the Director of Finance, the position assists in ensuring the financial solvency of the corporation by implementing systems, collecting utility fees, ensuring accurate payments on accounts, and providing exceptional customer service.

 

Under the general supervision of the Director of Finance, the Utility Clerk coordinates and maintains effective records and systems to support the issuance of utilities invoices, collections, and the issuance of receipts in accordance with the District’s bylaws and procedures.  The Utilities Clerk also prepares reports and remittances associated with the above, assists with annual audit requirements, and assists with front counter inquiries and provides general clerical support to other departments.

 

SPECIFIC DUTIES:

·         Ensure accuracy of invoices, receipts, and adjustments.

·         Apply monthly penalties (when required).

·         Ensure collection of all outstanding utility invoices.

·         Ensure coordination and accuracy of water meter readings.

·         Use and maintain applicable software program to remotely read water meters.

·         Update ownership and/or address information.

·         Provide utility billing information to customers.

·         Maintain direct debit list for payment of utilities.

·         Ensure work orders are submitted to Public Works & Operations staff for utility accounts.

·         Follow up on all work orders with Public Works & Operations staff.

·         Create utility billing adjustments when required, for approval by the Supervisor.

·         Prepare daily bank deposits.

·         Process accounts receivable for business licenses.

·         Serve as point of contact for accounts receivable for utilities inquiries.

·         Maintain building permit, business license, and cemetery records for the District using VADIM software.

·         Provide back-up support to other office functions as required.

·         Perform other duties as assigned.

 

Applicants interested in applying for this position must possess the following skills and abilities:

 

·         Two years or more of recent experience in an administrative support role.

·         Proficiency with Microsoft Office suite and Adobe.

·         Considerable knowledge of administrative practices, procedures, and standard protocols.

Basic knowledge of accounting practices and procedures, and functional competency in same.
·         Ability to communicate effectively with the public, elected officials, other staff including management both verbally and in writing.

·         Ability to communicate effectively in writing, including the preparation of reports and a wide variety of correspondence.

·         Exceptional attention to detail.

·         Ability to work independently with minimal supervision, as well as working in a team environment.

·         Excellent organizational, time management, and priority assessment skills including ability to perform effectively while under pressure.

·         Ability to defuse sensitive situations in a tactful and professional manner.

 

A job description for this position is attached.

 

This position is within C.U.P.E. 2982 bargaining unit. The current wage rate for this position falls within the range of $33.01 – $33.96 per hour plus benefits as detailed in the Collective Agreement. The Utility Clerk position is expected to work 35 hours per week Monday to Friday from 8:30 am to 4:30 pm.

 

A job description for this position is available at www.invermere.net.

 

Persons interested in applying for this position are invited to submit their resumes by 2:00 pm on Tuesday, May 21st, 2024 to:

District of Invermere

Attn: Kindry Luyendyk, Corporate Officer

Box 339, Invermere, BC, V0A 1K0

Email: corporateservices@invermere.net

 

We thank all applicants for their interest; however, only those considered for an interview will be contacted.