Administrative Assistant

Year Round

Administrative Assistant

OVERVIEW ʔAkisq̓nuk First Nation (″AFN″) is a member Community of the Ktunaxa Nation. AFN Organization exists for the Community. Externally, we are here to serve the Community, and internally, we are our own Community, comprised of different departments unified by our Vision, Mission, and Values. As a team, through our own roles and departments, the AFN Organization works together to achieve our strategic plan “Our Thinking” and continue to progress and move our Community forward. POSITION SUMMARY The Administrative Assistant position is responsible to assist AFN Senior Administrative Officer, directors, managers and staff. The Administrative Assistant position provides overall assistance to the SAO and Staff as needed. KEY RESPONSIBILITIES • Maintains confidentiality on all matters pertaining to the affairs of Akisqnuk First Nation. • Prepare meeting packages for all staff and Managers meetings and distribute prior to meetings. • Take and prepare meeting notes for distribution to staff and managers. • Prepare and arrange travel for managers and staff as needed. • Prepare registration for conferences and workshops for Managers and staff. • Arrange workshops and planning session for the organization. • Prepare and distribute internal and external communications • Track and distribute action items from staff and managers meetings. • Track and record staff attendance. • Develop and maintain a organization filing system. • Monitor and prioritize correspondence and distribute appropriately. • Develop and maintain master calendar. • Maintain hall and boardroom bookings. • Required to work with all departments within Akisqnuk First Nation.   POSITION QUALIFICATIONS • Office Administration or Business Diploma • Problem solving and conflict resolution is an asset • Exceptional and respectful communication skills (written and verbal) • Ability to exercise tact and diplomacy in adverse situations • Ability to work alone unsupervised and to also function as part of a diverse team of professionals • Proficient in records management • Superior planning, organizing and prioritizing tasks and workload • Able to work in accordance with timelines and deadlines • Proficient in Microsoft Word, Excel, Power Point and Publisher • General knowledge of Provincial, Federal, Regional and First Nations Governance. CRITICAL SUCCESS FACTORS The core of our business is serving the AFN Community and the Ktunaxa Nation overall. Therefore, anyone who joins the organization should understand AFN and/or the Ktunaxa Nation. This understanding can be gained from being a member of the AFN Community and/or the Ktunaxa Nation, being from AFN or Ktunaxa ancestry, or from working with the Community and/or the Nation. If a person looking to join the AFN Organization does not currently possess this understanding of the Community or Nation, they must demonstrate a genuine interest to learn more and stay informed about the culture to gain a greater understanding.

Mechanic

Toby Creek Adventures is currently accepting applications for the position of Snowmobile & ATV Mechanic. The person we are looking for is a motivated self-starter who is able to prioritize tasks and requirements under sometimes demanding circumstances. We provide a fully equipped, heated workshop but you will also need to be comfortable working outdoors in a variety of weather conditions. Your ability to solve problems quickly and act as a valued professional resource within a team environment will be a major asset. Responsibilities Ensure all workshop operations meet industry safety standards and workplace safety regulations. Maintenance and repair of our fleet of snowmobiles, ATV’s and UTV’s as well as trailers, vehicles, bus, and snow groomers. Ordering parts, submitting Purchase Orders (PO’s), receiving deliveries and recording items into and out of inventory. Coordinate fleet requirements and ensure prompt turnaround to meet booking and operations requirements. Assess and document damages and provide cost estimate Provide support to guides, deliver machine replacements promptly on trail as needed and conduct machine recovery Maintain a clean, well-organized and safe workshop. Assist with building maintenance tasks and projects Assist administration, front-office and operations teams as required. Skills and Qualifications Trade qualification in Mechanical Repair & Maintenance ATV and/or snowmobile small engine experience preferred. Familiar with Windows-based computer systems – able to use MS Word, Excel & Email Customer service experience. Good verbal and written communications Other Requirements Self-starter, well-organized and independently motivated. Upbeat, high-energy, enthusiastic and engaged. Works well with others and supports the team efforts to get the job done. Accepts and overcomes challenges. A current first aid certificate is an asset – 80 hr OFA or Wilderness FA preferred. Avalanche Safety Training (AST) level 1 or 2 is an asset Must have a passion for the outdoors. Willing to work outside for extended periods in all weather – both summer and winter. Strong commitment to service excellence and an outstanding guest experience. Start Date: Immediately or as soon as mutually convenient Remuneration: Hourly Wage – To be determined based on qualifications & experience of the successful applicant. Benefits package available after qualifying period.

Receptionist

Rockies Law Corporation is looking for an enthusiastic, friendly and motivated individual to fill a full time Reception position.   Start Date: Location: Rockies Law Corporation, Invermere Hours: Monday – Friday, 8:30 – 4:30 Type of Employment: Full time   Responsibilities include but are not limited to: – greeting clients and preparing for appointments – managing emails and phone calls – taking payments and providing receipts – handling incoming cheques and documents – using our office software to book, reschedule, and cancel appointments – preparation of legal documents – opening files and file management – local deliveries including mail & bank runs – general administration duties – general support of the conveyancers, including directing calls, scanning and filing documents to the appropriate file   Our ideal candidate for this position will: – have excellent computer skills including the use of Windows and Microsoft Office – be self-motivated and comfortable working in a team environment – be able to take instructions from and assist the lawyers, conveyancers and legal assistants – be resourceful and flexible – have great customer service and communication skills – have a positive attitude and demeanor – prior reception/administration experience as well as experience in a legal environment is considered an asset We offer competitive remuneration, a positive and progressive work environment, and a personal yet professional atmosphere. We believe in giving staff the tools they need to get the job done, the autonomy they deserve as professionals, and the ability to make a difference to the community that we serve. This is an entry level position and as such experience is not necessary, however, any experience is considered an asset.

Family Support Worker

Functional Responsibilities Provide a program of support, information and referrals to help strengthen the family unit, and to help resolve identified issues that are placing children at risk, in accordance with the agency’s contract with the Ministry for Children and Families.  Referrals from the Ministry for Children and Families are to be given first priority. Detailed Job Description available upon request Qualifications One year of post-secondary education in a human services discipline plus two years of relevant job experience, or two years of  post-secondary education in a human services discipline plus one year of relevant job experience.  Other appropriate combinations of education and experience may be considered.      

Sushi Helper, Server

Experience: prefer woking in a food service Tasks/Sushi helper Helping Sushi Chef. Clean kitchen and work areas Work Term: Permanent Work Language: English 20- 35hrs per week $15.65-$22 per hr + tip Weekend and evening shift Tasks/Server Must be available to work evenings, holidays and weekends as business dictates Understanding or interesting in Japanese food Long periods of standing, walking ,talking…don’t forget to smile Taking and packing takeout orders Working with our POS System to input orders 20-35hrs per week $15.65-$20 per hr +tip

Territorial Stewardship Director

Mission Build departmental capacity, advance stewardship initiatives, and manage day-to-day operations. Who Are You? You understand Indigenous rights and the challenges associated with stewardship responsibilities and land development. You have successfully developed and led multidisciplinary teams, including internal and external representatives. What Will You Do? Reporting to the Director of Operations, you are responsible for the development of a Territorial Lands and Resources Management Strategy and will provide development and oversight of annual workplans for advancing strategic objectives. You will work together with your technical team on projects including but not limited to Secwepemc Reconciliation Framework Agreement, BC Hydro, Columbia Basin Trust, Trans-Canada Highway Corridor-Wide Agreement and Parks Canada. Responsibilities • Manages and provides direction for department staff, contractors, and key stakeholders. • Regular reporting on projects, finances, monthly and annual forecasting and budget. • Interacts with other Title and Rights Department staff and consultants. Manages multiple projects, assigning and tracking projects scopes, timelines, budgets, quality control, safety, and logistics. • Prepares, directs, monitors and forecasts annual operating plans and budgets. Provides oversight on project expenditures, budgets, and invoicing. • Aligns department work and priorities with strategic plans and initiatives. Work closely with senior department managers on cross departmental collaboration. • Identifies and assigns department resources to projects and initiatives. • Establishes, organizes, and leads regular department staff meetings. • Conducts annual staff reviews and develops training plans with staff. Works with Director of Operations to coach and mentor team members. • Explores and implements systems to enhance operational efficiencies. • Negotiates funding agreements. • Seeks directive and guidance from leadership on stewardship initiatives. Skills and Abilities • Working knowledge of Indigenous rights and challenges associated with stewardship responsibilities and land development/use. • Understanding of Secwepemc Nation governmental organizational structures and functions and the Shuswap Band community, culture and Secwepemc values. • Advanced awareness of Indigenous culture, values, and perspectives as it relates to resource management and stewardship. • Demonstrated ability to develop and lead multidisciplinary teams, including internal and external representatives. • Proficiency in MS Office software, social media, and public speaking. Project Management software experience. Qualifications • Post-secondary education in Business Administration or related field. • 5 to 10 years management experience in related field of work. • Leadership experience in Environmental or Lands Stewardship. • Project Management accreditation or equivalent experience and training is ideal. • Valid BC driver’s license and clean abstract. Personal Attributes • Strong organizational skills and ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. • Ability to work collaboratively and effectively with community members, band staff and technical personnel from government agencies and the corporate sector. • Exceptional communication skills and ability to clearly and professionally articulate both verbally and written. • Demonstrated proactive approaches to problem-solving with strong decision-making capability. • Proven ability to manage confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of client service and response. • Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment. Schedule. Compensation. Conditions of work This is a full-time, year-round opportunity. We work Monday to Friday, 9am – 4pm with a halfhour unpaid lunch. Travelling throughout Shuswap Band Territory and other locations within Secwepemc Territory is required. We offer a wide variety of perks including: • Generous vacation plus 2 weeks paid holiday over Christmas • Employer matched pension plan • Extensive health and benefits package • Dynamic work environment How to Apply We value diversity and welcome all qualified candidates to apply. Employment and promotion of an Indigenous person or Shuswap Band members will be administered in a fair and reasonable manner and is consistent with the Canadian Human Rights Commission Policy on “Aboriginal Employment Preference.” If interested, please apply to nmorgan@shuswapband.ca. Only qualified candidates will be contacted.

Family & Youth Support Worker (Contract)

Mission Support and advocate for Shuswap families and children in collaboration with the Shuswap health and social services team. Who Are You? You have played a key role in guiding youth. You know how to provide fun and mentorship and have facilitated programs in a safe and caring environment. What Will You Do? You will partner with Shuswap community members and mentors to embed culture and life skills into programs and identify what resources are needed to create a space for ongoing Indigenous learning. Key Responsibilities • Engaging youth to discuss relevant issues and concerns while developing a youth council to support at community events. • Develop skills for facilitating a meeting, including taking minutes, following up with Chief and Council on topics of interest, and involvement with community events. • Promote and faciliate the delivery of community resources and services as outlined by individuals, families, and social worker. • Maintain clear, concise, and accurate client documentation in Mustimuhw electronic reporting system. • Use sound professional judgement and act in accordance with all policies, procedures, and standards of practice. • Report accurate information back to the social worker on client progress and follow up on completion of tasks as outlined in care plans. • Creation and implementation of a youth club that will run two nights per week. With one night per week focusing on meal preparation and take-home meals for family. • Actively facilitate and participate in program groups, evaluation, and quality improvement. • Maintain professional competence and knowledge by participating in professional development and on-going research. Qualifications and Terms • 1-2 years in a Child, Youth and Family employment setting. Human Resource or Early Childhood education certification is recommended for this position however other work experience will be given consideration for this position. • Experience working in a First Nation community. • Working knowledge and understanding of child development and parenting/family systems. • Knowledge of other community resources, treatment centers, social services networks, and organizations. • Proficient in all Microsoft Office Applications. • Able to provide a cleared RCMP Criminal Record Check. • Possess a Drivers License with a clean drivers abstract. • Must be able to work onsite, in Invermere, BC. Personal Attributes • Proven ability to communicate clearly and professionally both orally and in writing. • Proven ability to manage multiple tasks with consideration to timelines and directives. • Attention to detail. Able to use critical thinking skills to be able to troubleshoot challenges and find solutions including excellent problem-solving skills and ability to work independently. • Understand general practice of maintaining confidentiality. • Collaborate effectively with community members, band staff, and external partners. • Understanding of the Shuswap Band community, culture, and Secwepemc values. • Understanding of trauma informed practices and willingness to on-going educational opportunities. • Professional group facilitation skills and ability to bring in speakers for a variety of topics as outlined by interests of the youth and families. Schedule. Compensation. Conditions of work You will work 32.5 hours a week. The role requires availability to work on evenings and weekend. Hourly rate is $25.00/hour. Position renewal is based on meeting annual funding and program deliverables. We offer a wide variety of perks including: • 2 weeks paid holiday over Christmas in addition to annual vacation • Employer matched pension plan after 3 months • Extensive health and benefits package • Bi-weekly healthy food box • Dynamic work environment How to Apply We value diversity and welcome all qualified candidates to apply. Employment and promotion of an Indigenous person or Shuswap Band members will be administered in a fair and reasonable manner and is consistent with the Canadian Human Rights Commission Policy on “Aboriginal Employment Preference.” If interested, please apply to sw@shuswapband.ca. Only qualified candidates will be contacted.

Policy Writer- Health & Safety Specialist (6 month contract)

Mission To develop and update policies and procedures that are essential to the growth and development of the Shuswap Band community and organization. Who Are You? You understand and know from experience how foundational policies and procedures are to enhancing efficiency and building independence that empowers people to make clear and consistent decisions that drive alignment and unity. You are an exceptionally communicator and natural collaborator. You know how to ask the right questions to get the answers you need to move projects forward. You understand business fundamentals and create synergies that align financial, governance, administration, housing, lands management, human resources and health and safety policies and procedures. You are passionate about Indigenious culture and prosperity. This fuels your interest to grow and evolve with the band and collaborate on developing projects. What Will You Do? Reporting to the Chief Administration Officer (CAO), you will collaborate with senior leaders on developing and updating policies and procedures. You will work closely with operational leaders to implement and ensure policies and procedures are being used effectively in day-to-day operations and are helping their team members follow standard process, empowering them to make good decisions that drive effective teamwork. Key Responsibilities • Consult with senior leaders to identify what policies and procedures need to be developed, updated, and implemented operationally. • Refer to the FMB framework to ensure proper consultation and implementation protocols are followed. • Work closely with the CAO and Director of Finance (DOF) to understand what current templates and tools to use and update. Prepare policies for Chief and Council review and approval prior to implementation. • Ensure policies and procedures are clear and provide a basis for making good decisions. • Align with Chief and Council and Senior leaders to help clarity decision making authority, delegation of authority and how they align with the vision and strategic direction for the bands administration and community. • Refer to current development of laws, policies, procedure forms and checklist to guide what has to be done and by when. Work with CAO and DOF on what policies need to be added or revised. • Work with the Health and Safety Consultant and managers to develop an operational Health and Safety manual, onboarding plan and organize what mandatory training should be delivered to all team members. • Attend and lead bi-weekly Health and Safety meetings. • Create and implement an audit and investigation procedure. Create a Health and Safety program framework highlighting mandatory legal requirements and how to review audits and investigations as part of the Health and Safety program updates. • Make recommendations to CAO on how to operationalize the Health and Safety program. Qualifications and Terms • Experience in creating and implementing policies and procedures. • Experience in developing and implementing Health and Safety programs and safe work practices. • Formal education in technical writing, communications and health and safety is ideal. • Minimum of 2 year’s work experience in administration and health and safety. • Intermediate computer skills. Proficient with MS Word and Excel. • Possess a Drivers License with a clean drivers abstract. • Must be able to work onsite, in Invermere, BC and travel as required. Personal Attributes • Excellent communication skills. Proven ability to communicate clearly and professionally both orally and in writing. • Excellent organizational skills. Proven ability to manage multiple tasks with consideration to timelines and directives. • Attention to detail. Able to use critical thinking skills to be able to troubleshoot challenges and find solutions. • Understand general practice of maintaining confidentiality. • Collaborate effectively with community members, band staff and external partners. • Understanding of the Shuswap Band community, culture, and Secwepemc values. • Understands the effects of intergenerational trauma, the effects of colonization and residential schools, and a trauma informed workplace. Knows how to apply these cultural understandings within business foundations and practices. How to Apply We value diversity and welcome all qualified candidates to apply. Employment and promotion of an Indigenous person or Shuswap Band members will be administered in a fair and reasonable manner and is consistent with the Canadian Human Rights Commission Policy on “Aboriginal Employment Preference.” If interested, please apply to nmorgan@shuswapband.ca by February 6, 2023. Only qualified candidates will be contacted.

Tutor & Learning Support (on call, as needed)

Mission To provide individual learning support to grade K-12 Shuswap students. Who Are You? You enjoy working one on one with students and have a passion for learning and teaching. You can flex and adapt on a dime and know how to weave in creative and cultural elements in your teaching that ignite engagement for learning in a safe and caring environment. What Will You Do? You will work closely with the Shuswap Band education team to understand essential learning needs and help deliver personal education plans and materials to individual learners. Responsibilities • Work closely with the Education team to align personal education plans with individual lesson plans. • Gain a clear understanding of any unique needs and learning objectives for each student. • Schedule tutoring appointments with parents and students and prepare for lessons in advance. • Weave in creative lesson planning to engage and educate students. • Establish a welcoming, warm, and caring learning environment. • Connect and collaborate with parents and keep them informed of student’s progress and development areas. • Aim to understand what sparks students’ interest in learning and incorporate that into lesson delivery. • Facilitate problem-solving with a curious mind while exercising critical thinking. • Recognize the relationship between social-emotional learning and academic performance with an ability to teach the “whole person”. Qualifications • High school diploma, GED, or equivalent required. • Recent teaching experience is a plus! • Theoretical and practical understanding of the subject being taught. • Ability to teach students of all ages at varying levels of understanding and proficiency. • Experience working with children in a supervised setting. • Experience preparing lesson plans and delivering personalized instruction in person and online. • Willing to provide a valid vulnerable sector criminal record check. • Proficient in all Microsoft Office applications. Personal Attributes • Exceptional at building trusting relationships. • Calm, patient, empathetic, and kind. • Outstanding verbal, written, and presentation skills. You are a clear, concise communicator. • Highly organized. Solid time management skills. • An understanding of the history of First Nations in British Columbia, and an interest to learn more about the history, culture, practices, socioeconomic conditions, rights, and future vision of Indigenous peoples. Schedule and Compensation This is a contract opportunity starting as soon as possible. Hours are flexible and schedules are based on individual student needs. Ideally, the successful candidate would be available to support future educational programs on an as-needed, contract basis. Wages range from $22.50 – $40.00/per hour, pending experience and education. If interested, please apply to educationadmin@shuswapband.ca.

General Manager- Kenpesq’t Holdings LTD

Mission To lead day to day operational activities and management of Kenpesq’t Holdings LTD in alignment with overarching community and leadership strategic priorities and objectives. Background Kenpesq’t Holdings Ltd. (KHL) is an owned entity of the Shuswap Band (SB) located in Invermere BC. KHL is responsible to lead economic development ventures and manage works on behalf of the SB. Who Are You? You bring humanity to business leading with empathy and understanding. You take action through collaboration and challenging the status quo. A master project manager and communicator, you provide clarity, care, and consistently coach teams by developing skills that build confidence and competency. You navigate challenges by sparking and applying creative and innovative solutions with your team. You have experience managing construction projects and Indigenous initiatives that balance social, cultural, and environmental objectives. What Will You Do? You will improve the efficiency and profitability of all SB operations. Working with the SB team, you will develop and implement objectives and tactical priorities that align with the strategic plan. With clear direction and consistent communication, you will aim to maintain team accountability. You will create a culture of feedback and appreciation that sets the tone for engaging discussion. You will drive team performance by continuously improving process with people. You will embrace a long term “7 Generations” perspective for all resource development on SB. You will provide and ensure concise regular reports to the Board and Chief and Council on all activities for which the GM has responsibility. Key Responsibilities • Oversee the day-to-day operations of KHL and its Limited Partnerships, while acting as the Board of Director’s formal link to KHL operational needs and performance. • Support development of the KHL Strategic Business Plan based on direction from the Board that is consistent with SB values, interests, and mandates. • Oversee financial management of KHL and its operating entities, inclusive of operating revenue and expenses, including the development of operating plans and annual budgets. • Support the assessment and advancement of business opportunities developed by SB and the Board of Directors, including conducting appropriate due diligence activities. • When required, work with senior management and the SB to procure funding opportunities for projects. • Provide monthly and/or quarterly reports on financial and operational performance, relevant trends, and business risks to the KHL Board of Directors to support the Board’s oversight function of KHL. • Work with an HR Consultant in hiring, developing, and evaluating project managers, field staff, consultants, and contractors within approved contracts and budgets. • Guide and manage all staff within KHL, including identification of key gaps and development of job descriptions. • Work with operational and finance representatives from KHL partners and clients to ensure good communications and relations. • Create a culture within the company that accounts for Indigenous values and cultural traditions of the SB, as well as principles related to Environmental, Social and Governance (ESG). • Develop and maintain effective working relationships with SB contractors. • Encourage, support, and otherwise mentor Shuswap members to advance small business opportunities and develop capacity within the KHL organization. Qualifications • Successful Experience in General / Operational Management fields with a focus on Construction Projects, Indigenous initiatives and balancing of social, cultural, and environmental objectives. • A high degree of cultural competency and knowledge of Indigenous communities, knowledge of the SB and its culture considered to be an asset. • Demonstrated high level leadership abilities. Proven ability to lead with a coaching, and team building approach. • Ability to lead the creation, implementation, monitoring and updating of operational policies and procedures to ensure sustained and profitable business enterprises and positive work environments. • Financial and risk management skills is required, including knowledge of financial statements and key financial performance indicators, and the ability to interpret risk and return trade-offs. • Knowledge and experience in natural resource development, large construction projects, and field monitoring programs is required. • Experience with managing joint venture arrangements with other businesses is an asset. • 7+ years Project Management experience and accreditation. • A Bachelor of Commerce degree, or equivalent bachelor’s degree with a focus on business, or equivalent experience is preferable. A Master of Business Administration degree and / or related a professional designation is an asset. • Experience leading a company through start up or scaling up operations, managing a $4-5 million annual operating budget. • Possess a valid Class 5 British Columbia Driver’s License, able to submit current drivers abstract and have reliable transportation. • Must be able to work onsite, in Invermere, BC. Personal Attributes • Demonstrated success in building a collaborative environment with high functioning, cross functional teams, and community partners. • Proven ability to balance project management, adhere to policies and align with strategic direction. • Proven ability to maintain team accountability and drive individual ownership. Can demonstrate coaching and communication techniques that inspire performance. • Exceptional at building capacity, trust, and transparency with all team members. • Natural ability to communicate clearly and concisely. Verbal, written and presentation skills are consistently demonstrated. • Agile and able to drive change in collaboration with key stakeholders and community partners. • Calm, cool, and collected with an amazing ability to master peace and presence when challenged. • The ability to be impartial, trustworthy, respectful of confidentiality, and avoid any conflicts of interest. • An understanding of the history of First Nations in British Columbia, and an interest to learn more about the history, culture, practices, socioeconomic conditions, rights, and future vision of Indigenous peoples. Schedule. Compensation. Conditions of work This is a full-time, year-round opportunity. Schedule based on project work. Office hours are 8am – 4pm, Monday – Friday. Wage ranges from $105,000 – $115,000 per year. We offer a wide variety of perks including: • Generous vacation including 2 weeks paid holiday over Christmas • Employer matched pension plan • Extensive health and benefits package • Bi-weekly healthy food box • Dynamic work environment Additional Information We value diversity and welcome all qualified candidates to apply. Employment and promotion of an Indigenous person or Shuswap Band members will be administered in a fair and reasonable manner and is consistent with the Canadian Human Rights Commission Policy on “Aboriginal Employment Preference.” How to Apply If interested, please apply to nmorgan@shuswapband.ca. Only qualified candidates will be contacted